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Reasons of Use

A legal term used in some European countries (i.e., Spain, Belgium and France) to denote the fact that the use of temporary workers must by justified by certain pre-defined “reasons of use,” such as replacement of absent workers, absorption of activity peaks, etc. Both the scope and approval process for Reason of Use differ by country.


The process of locating and screening a candidate or candidates for an employer as part of a search assignment. Also used to describe overall general efforts to bring in temporary employees. “Recruitment” generally implies the search for candidates who meet specific client specifications rather than the marketing of available applicants to employers. It is also often used by corporate human resources departments.

Recruitment Chatbot

An automated computer program that conducts an online conversation to convincingly simulate how a recruiter would behave during the initial stage of the hiring process. Employers use Recruitment Chatbots in order to stay in contact with candidates once they have submitted their details and update them on where they are in the hiring process so that all candidates are properly engaged and dealt with efficiently and respectfully. Thereby, chatbots can bring efficiencies and cost savings to the hiring process especially where the employer is having to deal with high volumes of applications. Some Recruitment Chatbots have been designed with the job seeker in mind to act as their ‘virtual’ agent in administering the multiple job applications they have made.

Recruitment Company or Recruitment Agency or Recruitment Firm

A company providing recruitment services; however, the term may be used to refer to companies that provide both permanent placement as well as other services such as temporary staffing.

Recruitment Marketing System (RMS)

Multi-component software designed to automate and facilitate the processes involved in finding, attracting, assessing, interviewing and hiring new personnel. The RMS is often integrated with an organization’s own website and can be accessed by corporate recruiters via Web browsers anytime in order to reach candidates in a resume database quickly and accurately. An RMS will typically offer features such as real-time online job posting management, candidate search and candidate management with user alerts and filtering technology to screen out unqualified candidates.

Recruitment Process Automation

The use of technology, and more specifically artificial intelligence, to automate parts of the recruitment process from sourcing through to matching, shortlisting, fulfillment and onboarding.

Recruitment Process Automation

The use of technology, and more specifically artificial intelligence, to automate parts of the recruitment process from sourcing through to matching, shortlisting, fulfillment and onboarding.

Recruitment Process Outsourcing (RPO)

A service segment of the Process Outsourcing Industry, RPO is the partial or full outsourcing of the internal recruitment function to a third-party specialist provider, which serves to provide the necessary skills, activities, tools, technologies, related recruitment supply chain partners and process methodologies to assume the role of the client’s recruiting department by owning and managing its recruitment process and related recruitment supply chain partner relationships. RPO is more commonly used as a method for employers to recruit direct-hire personnel, particularly in the US. In Europe, contingent workers will also be included within that scope in some instances.

Recruitment to Recruitment (Rec to Rec)

The provision of niche permanent placement services to staffing companies in order to meet their own hiring requirements.

Refer, Referral

The act of sending a specific applicant or candidate from an agency to a client for consideration for employment. Also can refer to one search professional’s sending a candidate to another search professional who may have an open order that fits that candidate.


A listing of persons available for work within a specific occupation, such as nursing or modeling. Most registries charge referral fees to the registrants.

Regular Part-time Work

Refers to part-time employment that includes the same rights and prorated benefits available to regular full-time employees of an organization. (See also: Part-time Work.)

Regular Work

This term is replacing “permanent work” as a way of describing a direct, ongoing, full-time and non-contingent two-party employment relationship between an employer and an employee. This is also referred to as traditional work.

Request for Information (RFI)

The lightest of the RFx toolkit, the RFI is a process for releasing a very general need with an expectation that the solution partner respond with information about their organization and the services they provide around the general need. This process can often lead to a more expansive review through an additional RFx effort. See RFx, Request for Proposal (RFP)Request for Quotation (RFQ), and Request for Solution (RFS),

Request for Proposal (RFP)

An invitation for suppliers to bid on a specific product or service. The RFP is designed to engage a set of solution partners on a specific service need with an intent to evaluate not only price, but also capabilities of the respondents. Considerations through an RFP may be around the methods used and previous experience with similar work. An RFP allows an organization to find the best service at the best cost. See RFx, Request for Information (RFI),  Request for Quotation (RFQ), and Request for Solution (RFS)

Request for Quotation/Quote (RFQ)

Most utilized when the need is well-defined and repeatable, an RFQ is the engagement of a group of solutions partners for a specific service or need with little to no room for responses outside of the given need. The response requested from the solution partner may be limited purely to the cost a supplier would charge. RFx, Request for Information (RFI), Request for Proposal (RFP), Request for Quotation (RFQ), and Request for Solution (RFS)

Request for Solution (RFS)

This approach within the RFx process involves a detailed inventory of existing organizational practices in order to test where solution partners would apply their specific expertise. This exploratory effort does not have a set outcome but is intended to solicit solutions without a known problem. See RFx, Request for Information (RFI), Request for Proposal (RFP), Request for Quotation (RFQ)


In a staffing context, a requisition is a formal request from a client to recruit candidate(s) for a particular job or number of jobs. The term is often shortened to ‘req.’

Retained Search

Service provided by an executive search firm to locate a candidate for a specific position at a client company. Fee is payable whether or not a hire is made. (See also: Contingency Recruiting.)

Reverse Auction

A Candidate selection process in which staffing companies bid on the opportunity to make a placement. The company with the opportunity sets the parameters of the auction (i.e. skill-set requirements, pricing limits, etc) and bids may or may not be blind, or not known to other bidders. Whereas a traditional auction features multiple buyers and a single seller, reverse auctions have a single buyer (the company with the opportunity) and multiple sellers (the staffing companies). Reverse auctions are also used in an RFP or RFQ process, and usually carried out online.

Reverse Billing or Reverse Invoicing

Reverse billing (also referred to as ‘reverse invoicing’) is functionality provided within vendor management systems (VMS) where the VMS time card system generates instructions to pay vendors directly without the creation of an invoice. (See: Self Billing.)


A tool for gauging the effectiveness of a solution partner and is a common acronym in strategic sourcing and procurement. This process  requires a company to release a quantified set of criteria to a group of solution partners to respond with an accurate service offering. This tool can vary slightly depending on the level of detail released and the specificity of the offering being solicited. See Request for Information (RFI), Request for Proposal (RFP), Request for Quotation (RFQ), and Request for Solution (RFS)

Risk Management

The broad category of activities and best practices suited to minimize, monitor and control the probability and/or impact of event losses. Contingent employment-related risks may include legal risks pertaining to co-employment, resource risk, as well as the safety of human and physical resources.

Rogue Spending

Spending with staffing suppliers outside of pre-negotiated contracts or the guidelines of the organization’s contingent workforce program. Also called Maverick Spending.


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